G-Z0CWG71G0R

Business Administrator

Location:
Dublin
Job Type:
Contract
Industry:
IT
Job reference:
BBBH5410_1668616125
Posted:
15 days ago


Business Administrator
Candidate must have valid visa to work in Ireland (Stamp 1G/Stamp 4/EU Passport)

Location:
Dublin/Hybrid
Job type: Full Time-7 months contract (With a view to extend for full 18 month contract)

Overview of the role:
Our client is looking for a Business Administrator role. This role will form part of a team providing administrative support for the Dublin-based EMEA Digital Sales prioritize to ensure the smooth day today operation and of the sales centre. Current size is 1,000 and continues to grow.

Responsibilities:

  • Event Management & Logistics: Customer, partner and internal executive visits, All Hands, training, morale and other large business meetings and events.
  • IT Equipment Management and Support: Management and distribution of devices and peripherals, maintenance of inventory records and distribution of office equipment.
  • Budget Management & Purchasing: Payment and reconciliation management arising from day-to-day team activities.
  • General Queries: Point of contact for general queries.
  • Director Support: Travel, expenses and some calendar and meeting prioritization support, including presentations.
  • Onboarding: Setup of new hires, maintenance of org charts, teams sites and email distribution lists.
  • Communications: Support for employee communications including all hands presentations, newsletters, SharePoint and Teams sites.
  • There is potential for this role to evolve over time as the business grows and evolves.



WHO WE ARE LOOKING FOR:

  • The successful candidate will be energized by working within a global, highly diverse, fast paced, and complex work environment. They will have the ability to hit the ground running and will be able to prioritize their changing workload effectively.
  • We are looking for somebody who is flexible, adaptable to change, cool under pressure with a positive and enthusiastic can-do attitude, and who is not fazed by ambiguity.
  • This role would suit somebody who will enjoy working as part of the larger administration team on EMEA-wide projects and events but is equally happy to work independently with their designated sales teams and directors.
  • Experience in project planning and event management is an advantage, working with multiple stakeholders.



KEY SKILLS & EXPERIENCE REQUIRED:

  • Strong planning and prioritization skills.
  • Excellent verbal and written communication skills.
  • Expert time management, prioritization, and problem-solving skills.
  • A team player who collaborates well and has excellent interpersonal skills and awareness.
  • The ability to work unsupervised, on own initiative and as part of an interdependent team.
  • Proven track record of delivering work with a high degree of accuracy and attention to detail, creating clarity and eliminating ambiguity where required.
  • Exercises sound judgment, tact, diplomacy, integrity, and professionalism, demonstrating a positive, can-do attitude.
  • Experience supporting teams who are working remotely or in a hybrid working environment.
  • A creative thinker who is committed to the ongoing evolution of the admin and business support function.
  • Knowledge and proficiency with Microsoft products including Microsoft Office and Windows is required; MCAS qualification desirable.
  • A keen interest in learning about new tools and technology.


Typical Day in the Role:

  • Event Management & Logistics: Customer, partner and internal executive visits, All Hands, training, morale and other large business meetings and events.
  • IT Equipment Management and Support: Management and distribution of devices and peripherals, maintenance of inventory records and distribution of office equipment.
  • Budget Management & Purchasing: Payment and reconciliation management arising from day-to-day team activities.
  • General Queries: Point of contact for general queries about the campus.
  • Director Support: Travel, expenses and some calendar and meeting prioritization support, including presentations.


Candidate must have valid visa to work in Ireland (Stamp 1G/Stamp 4/EU Passport)

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