Business Administrator
Candidate must have valid visa to work in Ireland (Stamp 1G/Stamp 4/EU Passport)
Location: Dublin/Hybrid
Job type: Full Time-7 months contract (With a view to extend for full 18 month contract)
Overview of the role:
Our client is looking for a Business Administrator role. This role will form part of a team providing administrative support for the Dublin-based EMEA Digital Sales prioritize to ensure the smooth day today operation and of the sales centre. Current size is 1,000 and continues to grow.
Responsibilities:
- Event Management & Logistics: Customer, partner and internal executive visits, All Hands, training, morale and other large business meetings and events.
- IT Equipment Management and Support: Management and distribution of devices and peripherals, maintenance of inventory records and distribution of office equipment.
- Budget Management & Purchasing: Payment and reconciliation management arising from day-to-day team activities.
- General Queries: Point of contact for general queries.
- Director Support: Travel, expenses and some calendar and meeting prioritization support, including presentations.
- Onboarding: Setup of new hires, maintenance of org charts, teams sites and email distribution lists.
- Communications: Support for employee communications including all hands presentations, newsletters, SharePoint and Teams sites.
- There is potential for this role to evolve over time as the business grows and evolves.
WHO WE ARE LOOKING FOR:
- The successful candidate will be energized by working within a global, highly diverse, fast paced, and complex work environment. They will have the ability to hit the ground running and will be able to prioritize their changing workload effectively.
- We are looking for somebody who is flexible, adaptable to change, cool under pressure with a positive and enthusiastic can-do attitude, and who is not fazed by ambiguity.
- This role would suit somebody who will enjoy working as part of the larger administration team on EMEA-wide projects and events but is equally happy to work independently with their designated sales teams and directors.
- Experience in project planning and event management is an advantage, working with multiple stakeholders.
KEY SKILLS & EXPERIENCE REQUIRED:
- Strong planning and prioritization skills.
- Excellent verbal and written communication skills.
- Expert time management, prioritization, and problem-solving skills.
- A team player who collaborates well and has excellent interpersonal skills and awareness.
- The ability to work unsupervised, on own initiative and as part of an interdependent team.
- Proven track record of delivering work with a high degree of accuracy and attention to detail, creating clarity and eliminating ambiguity where required.
- Exercises sound judgment, tact, diplomacy, integrity, and professionalism, demonstrating a positive, can-do attitude.
- Experience supporting teams who are working remotely or in a hybrid working environment.
- A creative thinker who is committed to the ongoing evolution of the admin and business support function.
- Knowledge and proficiency with Microsoft products including Microsoft Office and Windows is required; MCAS qualification desirable.
- A keen interest in learning about new tools and technology.
Typical Day in the Role:
- Event Management & Logistics: Customer, partner and internal executive visits, All Hands, training, morale and other large business meetings and events.
- IT Equipment Management and Support: Management and distribution of devices and peripherals, maintenance of inventory records and distribution of office equipment.
- Budget Management & Purchasing: Payment and reconciliation management arising from day-to-day team activities.
- General Queries: Point of contact for general queries about the campus.
- Director Support: Travel, expenses and some calendar and meeting prioritization support, including presentations.
Candidate must have valid visa to work in Ireland (Stamp 1G/Stamp 4/EU Passport)
