Global Accounts Payable Operational Lead

Company Description
Dropbox is a leading global collaboration platform that's transforming the way people work together, from the smallest business to the largest enterprise. With more than 700 million registered users across more than 180 countries, our mission is to design a more enlightened way of working. From our headquarters in San Francisco to three dedicated Studios and a worldwide team of employees who choose where they work best, our Virtual First approach is leading the way into the future of work.

Role Description
You will join a team of dynamic individuals to help develop accounts payables operations for Dropbox globally. We are seeking a Global Accounts Payable Operational Lead within our Procure to Pay (P2P) Team, who can help scale and optimise our processes. We combine analytical and strategic thinking to develop a sound financial future for our global brand.

You will report to the Global Accounts Payable Lead and be responsible for the daily flow of tasks into the AP team and be the primary resource for questions and issue resolutions. You will provide leadership support to the AP team members and an array of different responsibilities listed below. You will be a key business partner within Finance and across the organisation. You will oversee the month end close process and be a key player to ensure Dropbox remains SOX compliant.

This is a remote 12-month contract based in the Republic of Ireland.

Responsibilities:

• Oversee the day to day operations of the Global Accounts Payable Function which will also include invoice processing, payment processing and supplier inquires.
• Lead and supervise contractors within the Global Accounts Payable function.
• Responsible for adherence to company policies, procedures, and regulatory requirements across all regions.
• Responsible for ensuring major account invoices are paid in a timely manner once received.
• Monitor key performance metrics to track team performance and identify areas of improvement.
• Assist in problem-solving, researching root causes and communicating to internal/external customers to reach resolution.
• Establish and maintain strong relationships with suppliers to facilitate smooth payment processes and resolve any issues or discrepancies.
• Collaborate with cross functional teams to streamline supplier onboarding and procurement processes.
• Assist with interim and year-end audits.
• Identify opportunities for process optimisation and automation to enhance efficiency and accuracy within the Accounts Payable function.
• Implement best practices and standard operation procedures to ensure consistent and effective processes globally.
• Manage AP aging clean up exercises as they arise.
• Perform other duties as required and/or assigned.

Please note the scope of the role can be amended to support business requirements

Requirements:

• Bachelor's degree in Accounting, Business, Administration or Finance.
• Minimum of 5+ years of experience in an Accounts Payable role of which include 3+years of leadership experience.
• Experience leading, training, & supervising staff.
• Strong knowledge of Accounts Payable processes and standard business practices.
• Detail-oriented with great organisation skills, but also comfortable with ambiguity.
• Execution-focused with the ability to take individual responsibility for delivering quality work in a timely manner.
• Strong communication, collaboration and interpersonal skills, with the ability to build strong relationships with internal and external business partners.
• Problem solver with ability and initiative to see optimal solutions.
• Strong understanding of the importance of internal controls and segregation of duties.
• Strong understanding of the synergies between the various teams in Finance and the AP month end process.
• Positive attitude with excellent interpersonal communication skills and willingness to take on new challenges and assignments for the benefit of the department and company.
• Experience working in a fast-paced environment/multi national experience.
• Strong written and verbal communication skills.
• A Customer-Centric attitude.
• Experience in Oracle or other ERP system.

Top Traits:

• Leadership & Management: Ability to lead a team of accounts payable professionals,including hiring, training, and performance management. Delegation skills to assign tasks effectively and ensure timely completion. Conflict resolution skills to address
  issues within the team or with Suppliers.
• Self-Starter: able to navigate ambiguity, proven history of owning and delivering a project end-to-end in a fast paced environment
• Agile-critical thinker: able to make decisions independently, solve problems with out of the box thinking, and balance the business needs with policy compliance.
• Strong social and interpersonal communication skills: able to partner with various stakeholders, adjust message for audience, and build trust.
• Time Management: Good time management skills as they will be managing multiple tasks daily (agile / flexible)

Please only apply if you eligible to work full-time in Ireland .
Note:Only shortlisted candidates will be contacted

For more information about this role please email Shrijal Keshava at [email protected]